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Administrator

London

Administrator

This is an exciting opportunity to be a part of a World Architecture Top 100 practice renowned for our excellence in architecture and heritage consultancy. We provide a strong culture of growth with many opportunities for training and development.

OVERALL RESPONSIBILITIES

To provide administration assistance to Purcell’s London Studio reporting to the Regional Studio Manager.

This is an interesting and challenging role that would suit a confident organised professional who enjoys using their initiative and has a ‘can do’ working style.

The role covers a wide remit of all aspects of office and project administration. The role requires an excellent all-round understanding of business processes and the ability to be adaptable and collaborative with excellent multitasking, communication and organisational skills.

MAIN DUTIES

  • Be an integral part of the Support Team by ensuring the London studio operates efficiently.
  • Handling incoming calls for the London & Southeast regional offices
  • Managing visitors and deliveries to the London studio.
  • Assisting the wider architectural team with procurement, production of reports and documents along with uploading and distribution of project information
  • Maintaining quality assurance procedures and adhering to company policies.
  • Communicating with people at all levels including prestigious clients (both current and potential), consultants, contractors, suppliers and other offices.

PERSON SPECIFICATION

  • Proven experience in Microsoft Office programmes (Word, Advanced Excel, Outlook, PowerPoint) – Intermediate/Advanced
  • Enthusiasm for developing work skills and job specific knowledge for self and team
  • Willingness to learn and utilise new systems
  • Experience of dealing with people at all levels in person, on the telephone and by using electronic means
  • Experience of meeting deadlines and working in a pressurised environment
  • Very high standards of accuracy and presentation
  • Excellent organisational skills and able to multitask
  • Excellent communication skills both verbal and written
  • Co-operative and collaborative team member
  • Able to work proactively on own initiative and prioritise workload
  • Attention to detail
  • Able to turn hand to just about anything and must enjoy challenges
  • Some knowledge of the architecture/construction industry (desirable)

This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.

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